VoIP phone systems for small businesses

How to choose the best VoIP system for your small business

Small businesses have specific needs when it comes to telecommunications, and a Voice over Internet Protocol (VoIP) phone system is a popular solution. VoIP systems come with many advantages, including cost savings, increased flexibility, and richer communication ability. These are some factors to keep in mind when looking for a new system.

Your budget – Small businesses of every size will need to consider their spending capacity for a new phone system and take into account any upfront costs as well as the ongoing monthly fees. At Aria, we’re transparent with our VoIP plan pricing, with a clear upfront cost, an affordable monthly rate, and all set-up and configuration included.

Your operation – What kind of functionality would most benefit your small business? Different VoIP phone systems come with features such as conference calls, voicemail, and faxing capabilities. It’s worth determining which are essential, which could be useful, and which aren’t necessary for your specific situation.

Your users – The number of users you expect to handle phone calls will affect the number of handsets you may need. Consider both your current workforce requirements and those on the horizon as you grow your business.

Your ongoing maintenance – Your technicians at Aria will handle all your initial setup and programming as part of your plan. If it’s more convenient, we can also handle all your telecommunications management, so you won’t have to spend time on call-waiting to get issues fixed. We can take care of any problems — and you’ll only ever deal with the local Aria team.

You can read more considerations for upgrading to VoIP here.

Top Yealink VoIP systems for small business

At Aria, we’re a proud supplier of quality Yealink VoIP systems to suit small to medium businesses, with a range of models including: 

Yealink T5 business phone series

Premium options for executive-level professionals who work with a high volume of calls such as the T57-W and mid-tier options that offer a blend of affordability and functionality like the T53-W.

Features include:

  • Fully adjustable high-res display
  • Acoustic Shield technology for distraction-free calls
  • Cord and cordless options
  • Advanced wireless connectivity and built-in Bluetooth

Yealink CP9 Series

Designed for conference calls, the CP series ranges from entry-level conference solutions such as the CP930W to the award-winning CP965 Black Box audio conference VoIP system — the best-in-class.

Features include:

  • Capacitive touch screens
  • Multi-microphone array for clear 360-degree voice pickup
  • Noise-cancellation technology
  • Advanced wireless and USB connectivity plus built-in Bluetooth 

Yealink W series

Modern wireless handsets are similar to smartphones, and the Yealink W series is no exception. They’re designed for use with DECT systems and are highly flexible.

Features include:

  • Long-life battery
  • Wireless DECT standard for clear sound quality
  • Compatible and scalable with a number of systems
  • VIbration alarm for call notifications

What is a SIP system?

When looking at different small business VoIP systems, you may come across the acronym SIP. SIP (Session Initiation Protocol) is a type of protocol that a VoIP system can use. SIP architecture can support a range of added functionality including video and conference calls, instant messaging, media distribution, and more.

The main benefit of SIP is that it provides a direct connection between private and public phone systems, allowing for faster speeds, better voice quality, and more reliable service.

What is DECT?

DECT is a common abbreviation found alongside VoIP handsets like the Yealink W-series. DECT stands for Digital Enhanced Cordless Telecommunications and is simply a wireless standard. It’s not dependent on WiFi and has many versatile applications with its long-range, high level of security, and high energy efficiency.

Choosing the right VoIP system for your small business can help save your business money and time, plus enhance your communication capabilities. Be sure to consider all factors when selecting the right provider and plan for your needs.

Ready to chat with us and find the best VoIP phone system for your small business? It’s your call.

Get in touch today